Strategic Use of Summer and Afterschool Set Asides Community Resources

The Strategic Use of Summer and Afterschool Set Asides Community of Practice (Summer and Afterschool Community) is comprised of cross-agency teams from states and the United States Department of Education that are committed to demonstrating the lasting benefits of summer and afterschool stimulus funding for youth, families, and out-of-school time systems. Teams convene a broader group of local education agencies and community partners with whom they can test out strategies and new tools and resources. Together, they address problems of practice by identifying, testing, and reflecting on strategies to promote strategic and sustainable use of set aside funding. 

Community Co-Leads

Hillary Oravec


Brenda McLaughlin


Brytani Cavil


Year 2: Session 4 Preparing for Summer and Sustainability

External Resources

  • US Department of Ed: Raise the Bar

    "Raise the Bar: Lead the World" is the U.S. Department of Education's call to action to transform P-12 education and unite around what truly works—based on decades of experience and research—to advance educational equity and excellence

  • RESTART Network

    The RESTART Network is a clearinghouse for pandemic-related learning recovery research.

  • Engage Every Student

    The U.S. Department of Education has partnered with the Afterschool Alliance, AASA, the School Superintendents Association, National League of Cities, National Summer Learning Association, and the National Comprehensive Center to provide schools and communities the connections and assistance they may need to expand access to afterschool and summer learning programs.

  • Best Practices Clearinghouse

    We know that as States and districts pursue the strategies within each pillar, they seek opportunities to share with and learn from each other. The Best Practices Clearinghouse serves as one mechanism for them to do so. The Best Practices Clearinghouse remains focused on student well-being and now aligns that focus with the Raise the Bar pillars.

  • Future Forward Ohio

    Future Forward Ohio encompasses the state’s strategic priorities for using federal funds to help students recover from the impact of the COVID-19 pandemic, with a focus on students who experienced the greatest disruptions to learning. Please visit the Student Recovery Dashboard to see the impact of the pandemic on Ohio students, as well as the progress towards academic recovery.

  • Connecticut's EdSight

    Connecticut's official source for education data.

  • • Louisiana Department of Education | Education Progress and Investment Charts
  • Center for Education Policy Research, Road to Covid Recovery

    Researchers from CEPR have partnered with colleagues at CALDER at the American Institutes for Research (AIR) and NWEA to uncover the impact of the pandemic on learning loss and work with a coalition of districts across the country to help determine which COVID recovery interventions are working (or not working) and why. The research group aims to maximize the potential of this research to practically inform each district’s recovery efforts, as well as offer insights to the larger field. 

  • Oregon Ask Summer Without Funding Report

     In 2022, $50 million was allocated for community-based organizations (CBOs) to provide summer learning opportunities, administered through the Oregon Community Summer Grants (OCSG) Initiative.

  • New Jersey's Afterschool & OST Professional Network ESSER Funding Toolkit

    NJSACC has developed a free, downloadable toolkit with all of the information needed to assist school leaders partner with quality afterschool providers to create afterschool, out-of-school time (OST), and summer programs using ESSER funds.

  • Children’s Funding Project (CFP) Federal Funding Streams for Children and Youth Services database

    The Federal Funding Streams for Children and Youth Services database helps communities find federal funding available to states, tribal areas, counties, cities, towns, school districts, and local nonprofit organizations to support children and youth.

Year 2: Strategies to Drive Quality, Partnerships, and Sustainability Through Technical Assistance

CCNetwork Resources

Summer and Afterschool Needs Assessment

The Summer and Afterschool Needs Assessment draws from the best evidence on what it takes to plan high-quality and afterschool programs, and provides you with:

  • A better understanding of your program’s strengths and areas of need
  • Access to targeted resources and experts in your area
  • Bonus! You'll even get a 30-minute web consultation with an Engage Every Student national partner, who can further connect you to leaders and opportunities within your area.


Summer and Afterschool Resource Map
The Summer and Afterschool Needs Assessment helps program leaders assess the needs and assets you have in program planning, staffing, student recruitment, partnership development, and other areas where you might benefit from guidance or support. This is a chance to evaluate strengths and pain points, and to connect with resources and experts who can help support your planning and continuous improvement journey.


External Resources

  • School Connect Cafe

    A facilitation technique that can be used between LEAs and Community Partners

  • Gives & Gets Agreement

    A formal agreement that outlines what each party “gives & gets” in community partnerships. 

  • Arizona Summer Learning Roadmap

    This document is only one of many resources provided to administrators seeking to offer high-quality summer learning programming. This is a living document with a diverse range of resources provided throughout the document for various levels and stages in the implementation process for Summer Learning. Several evidence-based resources, tools, and examples are from various organizations that have worked in partnership with the Arizona Department of Education.


  • Hawaii Summer Learning Guide 2023

    The Hawai‘i State Department of Education is excited to provide a comprehensive menu of engaging summer learning opportunities for students in the upcoming summer months.

  • Ignite Summer Toolkit

    As summer program providers — or should we say innovators, creators and wizards! — we have an opportunity to make space for students to be successful in ways they haven’t before.

    But how do we make the most of that opportunity?

    This toolkit is here to help. It’s full of hands-on resources to help inspire, excite and re-imagine high-quality summer programming. 

  • Nevada 21CCLC and ARP Subgrantee Map

    Nevada Department of Education created a subgrantee map that can be used to see how they have expanded access to summer and afterschool over the past 5 years. 

  • Texas Additional School Days Summer Learning HUB

    The ADSY PEP Summer Learning Communities supports districts and schools in a robust program planning and continuous improvement process. Over the course of the year, district/school planning teams will be guided through a variety of supports to help them plan the elements of a high-quality summer learning program in a thoughtful and practical sequence. 

  • Schools Use ESSER Funds for Afterschool Programs

    What happens when the money runs out?

  • Indicators of Effective Technical Assistance Practices

    Effective technical assistance (TA) is a collaborative, coordinated effort to facilitate change in systems, build capacity, improve practices, and reach agreed-upon outcomes12. Specifically, effective TA provides a pathway to improvement through activities and materials that promote new behaviors, practices, beliefs, and understandings of staff in the systems served3. The purpose of this resource is to present the indicators of effective TA practices to facilitate TA provider understanding, use, evaluation, and improvement of those practices.

Year 2: Data to Promote Access, Quality, and Outcomes

Driving Questions:

  • What do we know about equitable access and use of funds?
  • What do we know about the quality of programs, partnerships, and student/stakeholder experiences? 
  • What do we know about the impact of programs and student outcomes?
  • What strategies could we consider promoting greater equity of access, quality, outcomes?
  • How can we set up and/or improve a continuous improvement cycle at the state level?



  • Welcome
  • Research & Framing
  • Peer Exchanges – Data Dives and Artifacts
  • Meaning Making
  • Looking Ahead: Our Work through April 13

Year 2: State of the State

Driving Questions:

  • How do the varying approaches intentionally or inadvertently impact sustainable access across and within SEAs?
  • Which strategies are most essential for long-term sustainability of our systems to promote access, quality, outcomes?


  • Make connections between the strategic use of ESSER|ARP funds in peer state structures and partnerships. 
  • Identify states ESSER|ARP spending projections and progress 
  • Gain insight on states opportunities for influencing summer access, quality, outcomes, and sustainability in the year ahead. 


  • Welcome
  • Frameworks to Ground our Work
  • State of the State Presentations
  • Meaning Making
  • Looking Ahead: Our Work through February 2

External Resources

Year 1 Partnerships and Staffing to Achieve Scale

Driving Questions:

How are states, LEAs, and community agencies partnering to provide programming at scale? How can we staff our programs with high-quality instructors during a period of high churn and burn out?

Read Session Summary Here

CCNetwork Resources

After Action Reviews for Summer Learning Programs
This guide, developed by the National Comprehensive Center, gives users the steps and content to conduct an After Action Review (AAR) about summer learning programs. An AAR can assist schools and districts to identify the lessons learned from previous summer and extended learning programs, as well as from current attempts at providing hybrid and remote learning. These lessons can then inform strategies for learning recovery to implement during the school year and subsequent summers.


Establishing Data Sharing Agreements Between Community Based Organizations and Schools
Learn from the experiences of state, district and community leaders how to develop effective agreements. The Boys and Girls Clubs have been working on crafting state-level and local agreements for building cooperation for the purpose of data and information sharing.


Working Together: Recruiting, Training, and Supporting Staff Members for Impactful Summer Learning
The Pittsburgh team shared what they have learned about building an effective staff structure for summer services, including sharing professional development plans and training resources. They addressed recruitment for summer jobs and describe how they built a collaborative of over 70 organizations and individuals.


External Resources

Year 1 Data for Continuous Improvement

Driving Questions:

How can we design programs to meet diverse student needs? How can we ensure that we’re identifying and collecting the most important data to gauge our success and identify further areas for quality improvement?

Read the session summary here.

CCNetwork Resources

Approaches to Data and Continuous Improvement: Youth, Program, and System Level External Resource

This discussion introduces participants to The Every Hour Counts Measurement Framework, Putting Data to Work for Young People, which was developed to help summer and afterschool leaders think through their data needs, plan for data collection and use, and carry out those plans in ways that support continuous improvement and advance racial equity.


External Resources

Year 1 Sustainability

Driving Questions:

How have exemplary summer and afterschool systems and programs built lasting support for their work? 

What strategies might we consider?

CCNetwork Resources

Facets of Sustainability for Summer and Afterschool Programs

This plenary presentation, from the Summer and Out of School Time Community of Practice, provides an overview of the many facets of sustainability that school and community leaders must consider to set programs up for success year after year. The sustainability framework shared is based on research conducted during the National Summer Learning Project and includes clear vision and priorities, robust partnerships, strategic communications, collecting data for continuous improvement, and quality programs, among others.


Collecting and Using Data for Continuous Improvement in Summer & Afterschool

This breakout discussion offers guidance on what to measure and how to use data to drive continuous improvement in summer and afterschool programs. Drawing from multiple frameworks and research studies, participants discuss systemic, programmatic and youth outcomes, and how state education agencies can support local education agencies and community partners to measure implementation and outcomes.


External Resources