Strategic Use of Summer and Afterschool Set Asides Community Resources

The Strategic Use of Summer and Afterschool Set Asides Community of Practice (Summer and Afterschool Community) is comprised of cross-agency teams from states and the United States Department of Education that are committed to demonstrating the lasting benefits of summer and afterschool stimulus funding for youth, families, and out-of-school time systems. Teams convene a broader group of local education agencies and community partners with whom they can test out strategies and new tools and resources. Together, they address problems of practice by identifying, testing, and reflecting on strategies to promote strategic and sustainable use of set aside funding. 

Community Co-Leads

Hillary Oravec

 

Brenda McLaughlin

 

Brytani Cavil

 

Year 2 Schedule of Activities

Community meetings will be scheduled from 2:00 – 4:00 p.m. ET / 11:00 p.m. – 1:00 p.m. PT

  • Wednesday, Nov 16 - State of the State
  • Thursday, February 2 - Data to Promote Access, Quality, and Outcomes
  • Thursday, April 13 - TBD
  • Thursday, June 8 - Preparing for Summer and Sustainability 
  • Thursday, September 14 - TBD
     

Year 2 State of the State

Wednesday, Nov 16 @ 2:00 PM – 4:00 PM ET

Driving Questions:

  • How do the varying approaches intentionally or inadvertently impact sustainable access across and within SEAs?
  • Which strategies are most essential for long-term sustainability of our systems to promote access, quality, outcomes?

Objectives

  • Make connections between the strategic use of ESSER|ARP funds in peer state structures and partnerships. 
  • Identify states ESSER|ARP spending projections and progress 
  • Gain insight on states opportunities for influencing summer access, quality, outcomes, and sustainability in the year ahead. 

Agenda

  • Welcome
  • Frameworks to Ground our Work
  • State of the State Presentations
  • Meaning Making
  • Looking Ahead: Our Work through February 2

External Resources

Year 2 Data to Promote Access, Quality, and Outcomes

Thursday, February 2 @ 2:00 PM – 4:00 PM ET

Driving Questions:

  • What do we know about equitable access and use of funds?
  • What do we know about the quality of programs, partnerships, and student/stakeholder experiences? 
  • What do we know about the impact of programs and student outcomes?
  • What strategies could we consider promoting greater equity of access, quality, outcomes?
  • How can we set up and/or improve a continuous improvement cycle at the state level?

Objectives

Agenda

  • Welcome
  • Research & Framing
  • Peer Exchanges – Data Dives and Artifacts
  • Meaning Making
  • Looking Ahead: Our Work through April 13
     

Year 1 Partnerships and Staffing to Achieve Scale

Driving Questions:

How are states, LEAs, and community agencies partnering to provide programming at scale? How can we staff our programs with high-quality instructors during a period of high churn and burn out?

Read Session Summary Here

CCNetwork Resources

After Action Reviews for Summer Learning Programs
This guide, developed by the National Comprehensive Center, gives users the steps and content to conduct an After Action Review (AAR) about summer learning programs. An AAR can assist schools and districts to identify the lessons learned from previous summer and extended learning programs, as well as from current attempts at providing hybrid and remote learning. These lessons can then inform strategies for learning recovery to implement during the school year and subsequent summers.

Open

Establishing Data Sharing Agreements Between Community Based Organizations and Schools
Learn from the experiences of state, district and community leaders how to develop effective agreements. The Boys and Girls Clubs have been working on crafting state-level and local agreements for building cooperation for the purpose of data and information sharing.

Open

Working Together: Recruiting, Training, and Supporting Staff Members for Impactful Summer Learning
The Pittsburgh team shared what they have learned about building an effective staff structure for summer services, including sharing professional development plans and training resources. They addressed recruitment for summer jobs and describe how they built a collaborative of over 70 organizations and individuals.

Open

External Resources

Year 1 Data for Continuous Improvement

Driving Questions:

How can we design programs to meet diverse student needs? How can we ensure that we’re identifying and collecting the most important data to gauge our success and identify further areas for quality improvement?
 

Read the session summary here.

CCNetwork Resources

Approaches to Data and Continuous Improvement: Youth, Program, and System Level External Resource

This discussion introduces participants to The Every Hour Counts Measurement Framework, Putting Data to Work for Young People, which was developed to help summer and afterschool leaders think through their data needs, plan for data collection and use, and carry out those plans in ways that support continuous improvement and advance racial equity.

Open

External Resources

Year 1 Sustainability

Driving Questions:

How have exemplary summer and afterschool systems and programs built lasting support for their work? 

What strategies might we consider?

CCNetwork Resources

Facets of Sustainability for Summer and Afterschool Programs

This plenary presentation, from the Summer and Out of School Time Community of Practice, provides an overview of the many facets of sustainability that school and community leaders must consider to set programs up for success year after year. The sustainability framework shared is based on research conducted during the National Summer Learning Project and includes clear vision and priorities, robust partnerships, strategic communications, collecting data for continuous improvement, and quality programs, among others.

Open

Collecting and Using Data for Continuous Improvement in Summer & Afterschool

This breakout discussion offers guidance on what to measure and how to use data to drive continuous improvement in summer and afterschool programs. Drawing from multiple frameworks and research studies, participants discuss systemic, programmatic and youth outcomes, and how state education agencies can support local education agencies and community partners to measure implementation and outcomes.

Open

External Resources